Converting to Clubhouse

Sign your club up for an account

The first thing you need to do is sign your club up for an account. The best person to do this is someone who is happy to manage clubhouse.
You can sign up here

Invite the rest of the club

So that each member can enter his availability they need to create their own account on Clubhouse. Once the club account is created, the account owner can begin to invite the rest of the club onto Clubhouse, or club members can just come along to the site and request to join Clubhouse themselves.

Each club who signs up tends to implement Clubhouse slightly differently but most prefer to send a letter or email explaining what Clubhouse is and how it works to their members. Its often convenient to send any Clubhouse invites out at the same time as the letter so that the invites are waiting at the top of the club members inbox.

Here is an example letter/email you could use :

Dear Club Member,

This season we've decided to manage team selection through a web-based service called Clubhouse. The idea is that a player can go online to state their availability for communication and then chat about the games once the teams have been selected through Clubhouse. This letter/email is just to let you know we plan to use it for the forthcoming games. To start using Clubhouse you can either check your email and follow the invitation I've sent out or simply go directly to the site and join the club on there.

When you first log-in Clubhouse will ask you for your personal details. Please fill these in so we have an up-to-date record. Do not worry, these details will not be passed to any third parties by Clubhouse, they are for our use only.

Once you've filled these in, click activate and you'll be logged in. From here you will be able to see a list of the upcoming games for the season and be able to mark yourself either available or unavailable for each game. As the season progresses please login as and when you know your availability. Clubhouse will remind you to come to the site as necessary. Each week it will send an email reminding you about the upcoming games.

Once selection has taken place you'll receive an email if you have been picked to play on the team. This email will direct you to the Clubhouse where you will be able to see the team and chat about the game. Clubhouse will then ask you if you can definitely play and you should confirm this. If for some reason you can't play, let a captain know ASAP.

Clubhouse does not rely on emails so members who do not regularly check their emails should not panic. The emails act as reminders only, and players can still use the system if they never check their email, as long as they simply visit Clubhouse once a week. However it is likely to be beneficial for all players to check their emails regularly to be reminded about selection matters, amongst other things.

So in summary:

1. Go to your inbox or http://www.clubhouseapp.com to activate your account.
   
2. Set availability on Clubhouse.
   
3. Receive selection email.
4. Come to Clubhouse to confirm, see meet time and rest of team.
5. Play!

Kind regards,

Club Admin

P.S. Please check your email. Some free webmail clients e.g. hotmail may have put the invitation in the junk/spam folder so don't forget to check there...

Players activate their accounts

Inside an invite there will be a link which a club member can follow. All they need is a working email address, they can then fill in their name, telephone number etc and create their account. Once this is done they can instantly begin to enter availability for fixtures. If a player chooses to come directly to Clubhouse to join they simply need to pick their club and again fill in their details.

As an administrator feel free to encourage a player to join by either coming direct to Clubhouse or by inviting them or a mixture of both. If a player comes direct to Clubhouse and there is an invitation outstanding for their email address we'll simply activate their account straight away. If there isn't an invitation Clubhouse will inform a club admin to verify the member before their account is fully activated.

Add administrators

To keep things simple, there are only 2 user roles in Clubhouse, players and administrators. Players can update their availability and see the club directory. Administrators can do everything a player can as well as manage the running of Clubhouse whether that be adding fixtures, picking teams or updating the message of the day.

The account owner is automatically granted admin access when he creates the Club account. Upon sending invitations he can choose to give other users admin access or confer this role when a user joins directly through the site.

Add teams and fixtures

Any admin can add teams and fixtures at their leisure. Clubhouse is now ready to go!!!